Manager - Finance

Job Purpose

To provide comprehensive FP&A support, ensuring timely and accurate financial reporting, analysis, and budgeting. The role involves managing and overseeing grant accounting and ensuring proper financial management of grants. This position plays a critical role in maintaining the accuracy of financial data, facilitating decision-making processes, and ensuring compliance with reporting standards and internal controls. It is also focused on delivering insightful financial analysis to support the organization’s strategic initiatives and objectives.

Job Outline

The job involves:

Manage accounts for institutes, grants, and contributions (including monthly invoicing), ensuring adherence to grant terms, and provide monthly updates to Research Centers & Institutes regarding grants and their utilization

Keeping Grant Schedule up to date & provide clarifications for filing FCRA returns.

Monthly reconciliation of balances from the Bank Statement, Grant Schedule, and SAP system.

Coordinate with external auditors during grant audits, ensuring that all necessary documentation and information is provided for review.

Support the FP&A function with the Annual Budget and Quarterly Projections, prepare monthly management reports and schedules, and provide insights and summaries to aid decision-making and planning processes.

Prepare program wise profitability and cost allocations

Oversee the Expense Management System, including budget uploads, coordination for creating Internal Orders (IOs), updating master data, and resolving queries.

Coordinating with statutory auditors, cost and internal auditors.

Governance of Expense Management System including budget uploads, coordination for creation of IO’s, updating masters, query resolution etc.

Budget Management through budget uploads in Fund Centers & Internal Orders (IOs), overseeing usage, preparation of schedules & statements, and resolution of budget error inquiries.

Scrutinizing Actual Financial data for General Ledger (GL), Cost Centre (CC) & Fund usage, spot any irregularities and make necessary corrections.

Actively participating in and contributing to various departmental initiatives and projects, including SAP enhancements and automation

Ensuring compliance with the financial policies and internal controls.

Perform ad-hoc financial analysis and reporting to address specific business needs or requests from leadership.

On-the-job training of direct reports and reviewing their developmental needs.

Job Specification

Knowledge:

Qualification

B.Com/ M. Com and with CA / ICWAI with 5-7 years of post-qualification experience in medium sized organisation -in finance/accounts department

Skills:

Technical

Accounting, Advanced Excel, Analytical and Presentation skills

SAP knowledge

Behavioural

Good Communication Skills, Time Management, Attention to Detail, Proactive Mindset & Collaboration

Experience:

3-5 years in the finance/accounts department of a reputed organisation/practice

Job Interface/Relationships:

Internal

• All the departments at both campuses

External

• Banks
• Auditors
• CA firms
• Tax authorities

KPI - Grant accounting

KRA - Timely and accurate accounting, ensuring adherence to grant conditions; preparation of grant utilization reports and co-ordination with grant cell & RCIs

Measure - Compliances to policies and processes and clean audit reports

Weightage - 40%

KPI - Financial Reporting & Budget Management

KRA - Support during Annual Budgeting & Quarterly Projections, Monthly Financial Reporting

Measure - Timely & accurate reporting

Weightage - 40%

KPI - Internal Audit & Cost Audit support

KRA - Providing all the necessary inputs to auditors, timely completion of audit & ensuring the audit observations are addressed as per the agreed timelines

Measure - Adherence to timelines and completion of audit within the specified time

Weightage - 10%

KPI_ - People Development, Process improvement and cross collaboration Inter departments

KRA - Developmental training needs of the team members and resolving issues and queries across departments

Measure - Ensuring proper coordination

Weightage - 10%