Accounts Payable Specialist

Employer
Arcis Golf
Location
Dallas, Texas
Posted
Jan 23, 2025
Closes
Feb 02, 2025
Ref
2885848922
Level
Specialist
Certification
Other
Work Mode
Hybrid, Remote
Hours
Full Time
Employment Type
Permanent
Organization Type
Corporate
Club Location:

Arcis Golf - Corporate Office - Dallas, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

LOCATION:

Arcis Golf Corporate Office - Dallas, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Job Title:

Accounts Payable Specialist

Reports to:

AP Manager

SUMMARY:

The Accounts Payable Specialist performs duties in the Accounts Payable Department. This role requires vision in developing and executing high level AP audit functions, as well as executing day to day activities associated with purchasing/corporate card activity. This role will also perform activities in AP related to processing exceptions, coding errors, researching, and problem resolution within all facets of the AP department. Responsibilities require advanced excel skills, including pivot tables and look-up functions. This position will use advanced excel and some power BI automation tools to increase efficiencies and effectiveness in Accounts Payable. The Specialist position will engage with all levels, including senior-level management and high level field communication, which requires strong interpersonal communication skills, both written and verbal. The successful candidate will be organized and detail oriented, able to work with tight deadlines by planning ahead, and maintaining a high degree of accuracy, integrity, and confidentiality. This position will also require a focused customer service attitude with a sense of urgency, as it will require prompt response times to field and corporate customers.

ESSENTIAL FUNCTIONS:
  • Manages the accuracy, timeliness and completion of all purchasing/corporate card expense reporting and accounting
  • Develops all forms/tools to accurately record, audit and track T&E Expenses
  • Develops efficient, timely, and effective escalation reporting on outstanding purchasing card tasks
  • Develops key controls to audit, detect and report on purchase exceptions to policy
  • Champions compliance with Corporate T&E Policy
  • Develops and maintains the Delegation of Authority Matrix including monitoring of approval limits for purchasing/corporate cards in expense reporting software application
  • Works with expense reporting tool vendor to streamline exceptions and eliminate unnecessary actions required by the accounts payable team
  • Monitors timely reporting by card holders using key metrics
  • Evaluates, enhances, and implements improvements to tasks as part of a continuous improvement and internal control structure
  • Oversees and assists AP department with help desk ticketing system questions and tasks - develops production and escalation reporting for departmental leadership
  • Key understanding of general ledger coding and ability to help others code invoices, card purchases, and other expenses accurately and timely
  • Able to prioritize essential and critical tasks over more routine tasks, however able to accomplish both with accuracy and completeness
  • Performs other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Large, automated, integrated accounting system proficiency
  • Deep understanding of AP and purchasing/corporate card processes and procedures
  • Detailed understanding of GL chart of accounts to ensure proper coding of invoices
  • Strong proficiency in Excel and Word. Power BI a plus
  • Strong business partner with ability to provide insightful reporting
  • Thrives in a fast-paced, multi-tasking, deadline-driven, dynamic business environment
  • High degree of integrity and professionalism
  • A process-improvement mindset; a positive change agent
  • Ability to effectively communicate in both verbal and written form with all levels throughout the organization, both financial and operational
  • Highly developed analytical and problem-solving skills
  • Highly motivated individual and self-starter who takes ownership of projects, tasks, and overall results
  • Demonstrated comfort in and ability to prioritize and adjust to dynamic business needs
  • Displays confidence and ability to make timely decisions as expected for the role, exhibiting sound and accurate judgment, engaging others and obtaining buy-in as needed

WORKING CONDITIONS:

Required to work overtime as needed to meet accounting deadlines

EDUCATION and/or EXPERIENCE:
  • Bachelor's degree in business, accounting, or related discipline, or equivalent experience
  • 5+ years' relevant experience in accounts payable
  • Prior purchasing/corporate card experience strongly preferred
  • SOX experience, big plus
  • Great Plains Dynamics/eEnterprise system, D365 or similar experience a plus
  • Multi-unit, private club, hospitality or property management accounting experience a plus

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and interpret retail product labeling. Ability to speak effectively before groups of customers or associates of the organization.

REASONING ABILITY:

Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to stand, walk, and use hands and fingers to handle, or feel. The associate frequently is required to reach with hands and arms and talk or hear. The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an associate encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

JOP TYPE

Full-time

BENEFITS:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

SCHEDULE:
  • Monday through Friday, 40+ hours per week
  • Overtime as needed

ABILITY TO RELOCATE:

n/a

WORK LOCATION:

In corporate office location Monday through Thursday, with flexibility to work remotely most Fridays currently. Subject to change to meet business requirements.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.