Senior Finance Associate - P2P

Employer
Good Business Lab
Location
India
Posted
Oct 03, 2024
Closes
Oct 21, 2024
Ref
4880218338
Certification
Other
Work Mode
Hybrid, Remote
Hours
Full Time
Organization Type
Academia, Non-profit
About Us:

Good Business Lab (GBL) is an independent, non-profit labour innovation company. We use rigorous academic research to prove that worker well-being programs have business impacts. We develop market-ready, scalable interventions that benefit both workers and businesses. Our goal is to disrupt the traditional notion of business, and show that worker wellbeing can be a good business practice.

The founders of the lab are Ach Adhvaryu - Assistant Professor of Business Economics and Public Policy at the University of Michigan (www.achadhvaryu.com), Anant Ahuja-head of Organization Development at Shahi Exports Pvt. Ltd., and Anant Nyshadham- Assistant Professor of Economics at Boston College (www.anantnyshadham.com).

Location: Delhi or Bengaluru Office (WFH flexibility)

Start date: ASAP (applications being accepted on a rolling basis)

Salary: 9 lacs per annum (depending on experience)

Length of Commitment: Minimum of 12 months

Role Summary:

The role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expense claims/Reimbursements, etc.). The role will act as a subject matter expert and will lead the development and implementation of processes and policies.

Roles & Responsibilities:

(Areas that will play to your strength and all the responsibilities we will trust you with)

Process Improvement: Identify and research innovative solutions to optimize systems and processes, focusing on increasing accuracy, efficiency, and cost-effectiveness.

Documentation Management: Ensure financial documentation and record-keeping are maintained systematically in accordance with funder requirements and organizational standards.

Performance Monitoring: Analyze and monitor the P2P process performance to identify areas for improvement and implement best practices across the organization.

Compliance Assurance : Ensure adherence to local and international procurement laws, including regulations on anti-bribery, anti-corruption, and trade.

Stakeholder Collaboration: Work closely with various departments to gather requirements, define process objectives, and develop purchasing plans that align with organizational goals.

Procurement
  • Refine and implement end-to-end procure-to-pay process vision/roadmap
  • Monitor procure-to-pay process performance & identify opportunities for improvement
  • Promote a process-oriented culture and promote best practices across the organisation.
  • Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.
  • Lead the sourcing activities, including the bid/tender process based on the procurement category
  • Collaborate with all stakeholders to gather requirements and define process objectives and purchasing plans
  • Communicate well and build a rapport with different stakeholders to understand different team needs and provide the required support
  • Implementing, and controlling contract and price negotiations to optimize costs
  • Coordinate benchmarking processes to ensure requests align with procurement policies and procedures.
  • Lead the negotiation process with suppliers during the Sourcing process
  • Leverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.
  • Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).
  • Implementation of a database of all suppliers by their categories.
  • Implementation of a database for contracts management
  • Management and control of Vendor Master Data to proceed with payment.
  • Maintain the Vendor Master Data/Updates/New Vendor Setup.
  • Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.


Accounts Payable (AP)
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when required
  • Charges expenses to cost centers by analyzing invoices, and contracts and liaising with the relevant stakeholders
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Follow up with requester/approver for invoice approvals
  • Coordinating credit card payments and monitoring cost allocation to the respective cost centers
  • Processing Staff & Vendors Reimbursements, ensuring it aligns with GBL Policies and/or contractual requirements


Travel Management
  • Overseeing team travel and accommodation bookings and ensuring they are compliant with our Travel Policy
  • Implementing new systems to streamline the travel management process
  • Suggest improvements to the Travel Policies and procedures


What should you be comfortable with?
  • A dynamic environment with competing priorities.
  • Working within a global team with shared responsibilities.
  • Independently coordinating with coworkers to accomplish goals.
  • Being resourceful in new environments and scenarios.
  • Problem-solving in high-pressure environments.


Who are you?

Ideally you have:
  • A Bachelor's Degree in accounting, finance or business administration
  • 5+ years of work experience in P2P domain, accounting, and financial management or a related field.
  • Proficient in GST and TDS matters
  • Excellent stakeholder management and communication skills
  • Flexibility to work within different time zones
  • Proficiency in computer skills; excellent MS office knowledge
  • Experience in ERP software and procurement software (e.g. Coupa, Oracle, SAP Ariba etc)


Additionally:
  • Work experience within a not-for-profit environment is a plus
  • Experience working within an international team
  • Chartered Accountant (CA) certification is a plus
  • US taxation experience is a plus


How to apply?

Please make sure to include in your cover letter: a concise explanation of why you want to be part of the GBL Team, how your skills can support us in this role, and how this position can support you in achieving your career goals.

Perks of working with us:

There are plenty of benefits at GBL, here are some examples:
  • Flexible leave policy: Time away from work can be extremely helpful for maintaining a healthy work/life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their team members do the same. We don't have a strict limit on paid leaves, only suggested (extremely liberal) averages.
  • Flexible working hours: We recognize that a better work-life balance can improve employee motivation, performance, and productivity, and reduce stress. The basis of our norms pertaining to this is a system of trust in each other and our common goals.
  • Training and Development: GBL team members can set aside 10% of their work time / around 4 hours a week to improve their skills/knowledge on a subject that they think will help them perform their job better. There is a separate budget set out for this. We encourage all employees to focus both on technical and soft skills. We also facilitate employee mentorship programs.
  • GBL Care Systems: As an organization, we are committed to ensuring the well-being of our team members and creating a thriving work environment- because that gives us, together, the best chance at achieving our shared mission and sparking joy at work. We do this by partnering with organizations such The Mindclan, Therapize among others for workshops and other wellbeing-related initiatives.
  • Growth-oriented review policy: To foster collaboration, we have adopted regular 360 reviews and check-ins among team members. We see a manager's role beyond what is expected from them by conventional management thinkers. Apart from delivering high-quality work, managers are responsible for the holistic development of their team members. This can be achieved through practices inspired by coaching philosophy.


Additional benefits:
  • Wellbeing budget: This includes an individual budget for each team member that they can claim reimbursement for things such as therapy, any physical-health related activity and home office setup. Additionally, there's a separate budget for Managers for care packages or any other team activities. There's also a budget for our People Operations team to organize team-wide activities or provide mental health services in collaboration with organizations like Therapize and Mindclan.
  • Informal virtual and in-person hangs and activities!


Recent projects and blog posts:

To acclimatize yourself with some of our work, you can read our blog posts on Medium, and also go through our LinkedIn, Twitter, and Instagram.

The process:

We are glad you’re interested in applying for this role! Here is an excerpt of the screening process overview which can take up to 6-8 weeks (from the date of the application deadline).
  • CV & Cover letter screening
  • Introductory First-Round Interview
  • Take-home assignment
  • Fit Interview


  • Our commitment to diversity:

    GBL is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer traditional monetary workplace benefits such as insurance and travel allowance. We are a young and growing company making us the ideal ground for team members to experiment, take on dynamic roles, and grow with us. We focus on happiness, output, and quality of work.

    If you have a disability or special need that requires accommodation, please let us know during the recruiting process.

    Note: By clicking on the 'apply for this job' button, you confirm that you understand and accept GBL’s . You also understand that GBL has zero-tolerance against sexual harassment/ exploitation /abuse/misconduct ("SEA"). You confirm and declare that you have never been convicted by any court of law and/or you have never been subjected to any sanctions or inquiry or proceedings (be it disciplinary, administrative, civil, or criminal) arising from an investigation in relation to sexual harassment/abuse/misconduct or left employment pending investigation and refused to cooperate in such an investigation.