Coordinator, Accounts Payable / Expenses

Bain & Company
New Delhi
Jun 13, 2024
Jul 06, 2024
Work Mode
Work from office
Full Time
Organization Type
Description & Requirements

The Role

Responsible for assisting in maintaining and processing the Accounts Payable and Expenses function for APAC Region accordance with Company's AP/Expenses policies and service level agreements with the business. The person will be outgoing, and comfortable in a truly multinational environment, working with different cultures, styles and all levels of staff.

Key Tasks and Responsibilities
  • Ensure all expense reimbursements/AP Invoices deadlines are made in time for weekly payments.
  • Ensure coding of expenses / Invoices are in line with Global Accounting guidelines.
  • Follow up and email correspondences with employees for expense clarifications and Accounts Payable related transactions whilst ensuring timely reimbursement.
  • Work closely with the other members of Accounts Payable and Expenses to resolve complex and subjective expenses situations commercially.
  • Perform scheduled internal checks and take required steps.
  • Post expenses/ Invoices in the Expenses / AP Admin System
  • Prepare and collate EFT payment run.
  • Preparation of monthly AP, T&E reports, and preparation of Monthly KPI's
  • Manages internal / external audits.
  • Understanding of accounting and posting of GL entries
  • Review the contracts and commercials to ensure compliances / controls.
  • Support in all ad-hoc reporting and process improvement related initiatives / projects
  • Effective and efficient email correspondences with employees / vendors for AP
  • Ensuring the set SLAs adherence and TATs are met
  • Review of vendor listing and expiring the existing vendors / setting up new vendors

  • New process transitions as and when required.
  • Training and development of new and existing resources
  • Preparing and maintaining Standard Operating Procedure (SOP) documents

Qualifications and Experience:

  • CA/ CA Inter or MBA (Finance) or M.Com
  • Proficiency in English, both written and verbal
  • Proficiency in excel
  • At least 4-6 years previous Accounts Payable experience

Desired but not essential
  • Experience with CODA/SAP
  • Experience in a professional services firm

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