Cost Accountant

Location
Montréal-Nord, Quebec (CA)
Posted
Apr 29, 2024
Closes
May 21, 2024
Role
Other
Level
Manager
Job Function
Cost Accounting
Sector
Other
Hours
Full Time
Employment Type
Consultant
Organization Type
Other

Organization Setting

The consultant reports to C/FIN and does not directly supervise any staff.  The consultant is a member of the Cloud ERP implementation team, with a direct reporting line to the Chief of Finance and works closely with the ERP team members.  As the Project Manager for Cost Recovery project on the ERP team, the consultant participates in ERP implementation governance activities. The Cost Recovery Policy draft document will form the basis for the work

Major Duties And  Responsibilities

Function 1 (incl. Expected Results)

 

Prepare Administrative Instructions and procedures for implementation of the ICAO cost recovery policy. Tasks would include but not be limited to:

  • Review existing administrative instructions and determine changes that are necessary to make them in-line/compliant with the new cost-recovery policy
  • Prepare and conduct meetings with the various stakeholders of ICAO that have a direct and indirect impact from the cost-recovery policy and derived administrative instructions, including at Headquarters and Regional offices as may be needed
  • Based on the above activities and inputs, prepare draft Administrative Instruction(s) and procedures for the implementation of the new ICAO cost recovery policy to be circulated for comments/feedback
  • Finalize the Administrative Instruction(s) and procedures incorporating the received comments/feedback as appropriate

Deliverable: a final version of Administrative Instruction(s) and procedures for the implementation of the ICAO cost recovery policy

 

Function 2 (incl. Expected Results)

Define system requirements to implement a cost accounting system for cost recovery. Tasks will include, but are not limited to:

  • Perform a gap analysis on ERP solution(s), modifying procedures as required to ‘fit’, and develop system requirements for implementation of the procedures 
  • Develop a work plan for implementation
  • Liaise with the ERP implementation team and other stakeholders as appropriate to ensure the requirements are well captured and understood
  • Adjust/modify the draft requirements based on comments/inputs from other stakeholders as appropriate

Deliverable: final system requirements to implement a cost accounting approach for cost recovery and recommended systems (mainly for the new ICAO ERP) and other tools if required.

Function 3 (Incl. Expected Results)

Develop standard costs and fee schedule for charging purposes.  Tasks will include, but are not limited to:

 

  • Update the ICAO cost model and determine the standard cost rates and charges and provide input into the 2026-2028 triennium budget exercise based on the new cost recovery policy and updated cost driver data 
  • Conduct meetings with stakeholders to discuss/review/refine the proposed standard cost charging approach and cost drivers
  • Liaise with ERP implementation team to coordinate and determine parameters for the ERP required to implement the new costing methodology
  • Finalize the standard cost rates and charges and input into the ERP

Deliverable:   standard costs and fee schedule for cost recovery, based on the new cost recovery policy, administrative instruction(s) and procedures uploaded into ERP

 

Function 4 (incl. Expected results)

Lead the implementation of the cost accounting functionality in the ERP system; tasks include but are not limited to:

  • Perform governance activities required of the role of Project Manager, including developing a Business Case and Plan, providing regular updates to stakeholders and management
  • Participate in design sessions with integrators and other teams that have dependencies with this project
  • Develop test scripts and perform system tests, load data, perform pilot of implementation, roll-out full implementation
  • Conduct meetings with stakeholders to collect test results as appropriate
  • Prepare guidance and training materials and participate in and/or conduct workshops for those performing the testing and implementation tasks as required

Deliverable:   system functionality for ERP and other tools ready for go-live

 

Function 5 (incl. Expected results)

Develop user training material for procedures and tools supporting the cost accounting system and conduct workshops as required

Deliverable: online training materials available to all staff and users trained.

 

Function 6. (incl. Expected results)

Performs other related duties, as assigned.

 

COMPETENCIES

Core Competencies:

Professionalism: Possesses good knowledge of International Public Sector Accounting Standards (IPSAS) and cost accounting principles and methods. Is familiar with Cloud accounting systems. Has excellent collaboration skills. Professionalism in area of expertise is essential, as intense cooperation is required from all Divisions, Bureaux and Offices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Managerial Competencies:

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

 

QUALIFICATIONS AND EXPERIENCE

Education

Essential

  • A first-level university degree (e.g. Bachelor’s degree) in Accounting, Finance, Business Administration or related field, with courses in cost accounting.
  • A professional accounting designation (e.g. CA, CPA, CGA, CMA, or equivalent).

      

Desirable

  • Certificate in cost accounting.
  • Certificate or accreditation in project management (e.g. PRINCE2, PMP) is highly desirable

 

Professional Experience:

 

Essential

  • A minimum of ten (10) years of progressively responsible professional experience in finance operations management, accounting, budget, or related area.
  • Experience in determining product costs and prices using cost accounting methodology.
  • Experience in drafting procedures, and documenting process flows.
  • Exposure in implementing ERPs, conducting gap analyses, and defining system requirements.
  • Experience with process reviews, systems implementation activities, documentation and financial internal controls.
  • Experience in managing finance and systems project, in particular planning, coordinating and managing the work of a large number of participants working on a joint initiative.
  • Expert-level experience with Microsoft Excel

Desirable

  • Experience with UN system financial regulations, rules and practices.
  • Experience as Project Manager and/or Team Leader in similar projects/undertakings.

 

Languages:

 

Essential

Excellent reading, writing and speaking abilities in English.

 

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

 

CONDITIONS OF EMPLOYMENT

It should be noted that this consultancy is to be filled for an initial period of eleven (11) months with a possibility of an extension.

Please note that the monthly rate for Band C varies from 7,562 to CAD 10,910.

 

How To Apply

Interested candidates must complete an on-line application form. To apply, please click on the apply button.

Shortlisted candidates will be requested to submit completed sample evaluation reports.

 

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.